As seen on BestinUC.com

With the shift in the economy, cutting costs for businesses may mean relocating to a smaller office. Moving to a new office can certainly be a daunting task for any business.  Consider not only transitioning your employees to a new space, but also your communications system, among the rest of your office furniture, equipment and supplies. Moving also brings with it the potential loss of productivity during the time of the move.

Companies also need to consider who is going to project manage the move of their telecom infrastructure. If a company is downsizing they typically do not have a resource dedicated to this. Why not look outside your organization to a local expert?

An article by Christopher Elliott, writing for Microsoft business, gives five tips for staying productive during a move.

1.     It’s impossible to plan too far ahead.
2.     Be prepared for the unexpected.
3.     Use the move as an excuse to upgrade.
4.     Anticipate downtime, even if you expect none.
5.     Let your applications help you “move.”

Adding to the potential loss of productivity is the possibility that your business may go “offline” during the move. Maintaining connectivity throughout your IP communications systems can be crucial to avoid lost revenue and customer service opportunities.

To ensure a seamless transition to new office space, when it comes to IP communications, don’t make the move without the help of your IP communications integrator. There are several things an IP communications integrator can do to help companies in transition. Xtelesis, California-based integrator, offers project management of the entire move of telecom circuits to its customers.

“We can also leverage our relationships with various carriers to ensure that you have the most cost-effective solution in your new facility,” said Alex Seber, of Xtelesis. “If a company has not looked at their telecom strategy in the last 3 years, they are definitely missing some great opportunities to make themselves stronger.”

There are numerous ways a company can cut costs on telecom. Bandwidth costs, toll charges, and site-to-site connectivity expenses have all come down significantly over the last few years. Moreover, carriers are constantly expanding their network coverage. “This has allowed companies to consolidate their billing to one carrier and really experience some tremendous savings and efficiency.,” said Seber.  “Having all your telecom services through one carrier is a wise move.”

Managing carrier relationships moving forward or even redesigning your network infrastructure for efficiency are other ways the help of your integrator can improve the move experience, and ensure maximum productivity and efficiency in your new space.

Once settled into your new office, evaluate your overall move experience. Were there balls that got dropped? Where did you experience the most hiccups? Learning from one move and planning ahead for the possibility of future relocations is good business practice. When it comes to your data, minimize your risk. Your integrator can “centralize your data in Data Centers to help with future moves,” said Seber.

There are many benefits for a business that has an integrator like Xtelesis in their back pocket. Not only can they help make the move easier, they can also help keep you current with the newest technologies available. Telecom these days is a lot more than just voice and data circuits. It’s using technologies to hire remote workers, to connect traveling executives back to the office, to expand the presence of a small business globally.

“In today’s economic climates companies need to be doing whatever they can to utilize resources and maximize their out-put,” said Seber. “Telecom is pushing the boundaries of what business can do and where they can sell.”

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